Delete Your Old Company Files in QuickBooks

By Harriet Gatter

Question: I have a few company files set up in Quickbooks Premier from businesses I started, but no longer run. How do I delete them from the list of companies to open?

Answer: These companies can be hidden but technically not deleted.

Select File > Open Previous Company, to see the list of all the companies you have created in QuickBooks. To hide one, select "Edit List" on the right-hand side of the screen. This will again show the list, but with a “Hide” column added on the left side. Select in “Hide” the companies you want to remove from this list and click "OK". Once selected, you will no longer see this company listed, although its company file will still exist on your computer.

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Harriet Gatter Author's page

Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.