How to Avoid Too Many Entries in QuickBooks
Question: I just entered a whole bunch of entries for last year. Is there a way to avoid that?
Answer: Yes, it’s easy to avoid too many entries in QuickBooks. In QB Premier and Enterprise, go to Company > Set Closing Date > Set Date/Password. You can designate a specific date as a closing date — typically at year end.
When you try to enter data before that time, you will get an error message prohibiting you from entering the data back in an earlier period. You can also password this if you like to override the error message. With or without a password, it serves as a clear warning when you are trying to enter data in a closed period.
Please email accounting questions you would like considered for the column to HGatter@AccountingSupportLLC.com with the subject line of "Ask the Accountant."
Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.