How to Handle Multiple Companies on QuickBooks

By Harriet Gatter

Question: Can I run more than one company when I buy QuickBooks?

Answer: Yes, and yes, but…

Yes: QuickBooks Pro and Premier allow multiple company files for one flat fee, which makes these two versions of QuickBooks an even more cost-effective accounting software for those running multiple business entities.

Some words of caution—only one company can be open at a time. Make sure you have the appropriate company open when entering data.

QuickBooks Online (not recommended for our industry) does allow for multiple companies, but it charges for each one.

Please email accounting questions you would like considered for the column to HGatter@AccountingSupportLLC.com with the subject line of "Ask the Accountant."

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Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.