How To Use Two Item Numbers in QuickBooks
Question: I use two item numbers for my distributorship—one is the item number I assign internally and show the customer and the other is the supplier’s number. Can I use both in QuickBooks?
Answer: Yes, QuickBooks Premier and Enterprise allow for two different fields of item numbers. When you set up an item, you can enter the item number and also a manufacturer’s number, which can be different. The item number can be the number you assign internally to show the customer, and the manufacturer’s number can be the number you would use when ordering that item from the supplier.
And, you can use both numbers when processing the same order; the internal number for the customer forms and the manufacturer’s number for the supplier’s purchase order.
Please email accounting questions you would like considered for the column to HGatter@AccountingSupportLLC.com with the subject line of "Ask the Accountant."
Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.