Keeping Track of Orders in Progress with Suppliers
Question: What report will tell me what orders are in progress with suppliers?
Answer: Open purchase orders in QB Premier are orders that have been submitted to suppliers and are in production. Once you receive the invoice from the supplier, you adjust the purchase order to match the supplier invoice exactly, and then enter a bill against the purchase order. Entering a bill puts that into accounts payable and closes the purchase order.
Because of this, a list of open purchase orders will tell you which orders are still being produced and which supplier invoices you have not yet received. This could be a signal to you that it’s time to check with the supplier if the order should have been complete by then.
To get a report of open purchase orders, go to:
Reports > Purchases > Open Purchase Orders.
Please email accounting questions you would like considered for the column to HGatter@AccountingSupportLLC.com with the subject line of "Ask the Accountant."
Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.