Who Made All These Errors?
Question: We have some recurring errors in our QuickBooks. No one will take ownership of the errors, but I need to find out who made them. Is there a way to do that?
Answer: QuickBooks Premier and Enterprise have a report that should give you that information. It’s called an “Audit Trail.” This will list entries and adjustments made by date and by user. For instance, if your username is “Jim,” this report will show all entries made when the user Jim is logged in and making entries. This is one of the reasons why it is important to set up each person who uses QuickBooks with his or her own user name and login information.
This report can be helpful in tracking down errors, identifying employees who need additional training, or even identifying sources of fraud. It holds your employees accountable.
To create this report, go to “Reports” > “Accountant & Taxes” > “Audit Trail.” You can select a date range to narrow down the report. Also, if you are trying to look at one specific user, you can apply a filter to show only that user.
Please email accounting questions you would like considered for the column to firstname.lastname@example.org with the subject line of "Ask the Accountant."
Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.