Why You Should Reconcile Accounts Before Filing Sales Tax

By Harriet Gatter

Question: I filed my sales tax last week with the numbers in the QuickBooks sales tax liability report. When I ran the report again this week, the numbers had changed. What’s going on?

Answer: Likely, you had not reconciled your checking account(s) before running the first sales tax report. When you reconcile, you discover and add any transactions that you had not yet entered into your accounting system. If your sales tax report changed, you probably found and entered customer deposits of orders subject to sales tax that had not been entered before you ran the first report.

In any accounting system, you should always reconcile your bank and credit card accounts before running reports you will use to file taxes of any kind.

Please email accounting questions you would like considered for the column to HGatter@AccountingSupportLLC.com with the subject line of "Ask the Accountant."

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Harriet Gatter, owner of Accounting Support LLC, was an ad specialty distributor for 23 years and an adjunct professor of accounting at Neumann University. She sold her ad specialty business in 2012, became certified as a QuickBooks ProAdvisor, and now works exclusively with ad specialty distributors nationwide on their QuickBooks, order management and accounting needs.